Overview
行政专员 Jobs in Addis Ababa, Ethiopia at SANY Group
Title: 行政专员
Company: SANY Group
Location: Addis Ababa, Ethiopia
Job Title: Administrative Specialist
Work Location: Addis Ababa, Ethiopia
Key Responsibilities | 核心工作职责
1. Company Vehicle and Transportation Management | 公司车辆及交通管理
统筹公司车辆及公务交通管理，包括车辆调度、驾驶员协调、日常维护保养、维修跟进、年度检验、保险续保、车辆证照管理、燃油采购与使用管控、交通违章及事故处理等。建立并持续更新车辆、油耗、维修、费用及用车记录台账，结合当地燃油供应及道路交通实际情况，合理安排公务出行，确保车辆安全、合规、高效使用。
Manage company vehicles and business transportation, including vehicle dispatch, driver coordination, routine maintenance, repair follow-up, annual inspection, insurance renewal, vehicle documentation, fuel procurement and consumption control, as well as the handling of traffic violations and accidents. Establish and regularly update vehicle, fuel consumption, maintenance, expense and usage records. Arrange business transportation based on local fuel availability and road conditions to ensure safe, compliant and efficient vehicle use.
2. Staff Accommodation Management | 员工住宿管理
负责亚的斯亚贝巴及其他业务所在地员工宿舍、公寓或酒店的整体管理，包括房源寻找与评估、租赁谈判、合同签订、续租、退租、租金及押金管理、房屋交接、家具家电配置、维修保养和费用报销等。协调房东、中介、物业及员工，关注供水、供电、网络、安全、通勤距离等实际住宿条件，建立住宿及合同台账，及时处理住宿问题，保障员工住宿安全稳定。
Manage staff dormitories, apartments or hotel accommodation in Addis Ababa and other business locations, including property sourcing and assessment, rental negotiation, contract execution, lease renewal and termination, rent and deposit control, property handover, furniture and appliance arrangement, maintenance and reimbursement. Coordinate with landlords, agents, property managers and employees, with particular attention to water and electricity supply, internet access, security and commuting distance. Maintain accommodation and contract records and ensure safe and stable living arrangements for employees.
3. Supplier Management and Procurement | 供应商管理与采购
负责办公用品、家具设备、车辆服务、住宿服务、机票酒店、通信网络、安保、保洁及其他行政服务的供应商开发、询价比价、商务谈判、采购执行、验收及付款跟进。对供应商资质、TIN、营业执照、银行账户及发票合规性进行必要审核，维护供应商及采购台账，确保采购过程透明、费用合理、凭证完整，并防范重复付款、逾期付款及供应商履约风险。
Manage supplier sourcing, quotation comparison, commercial negotiation, procurement execution, acceptance and payment follow-up for office supplies, furniture and equipment, vehicle services, accommodation, air tickets and hotels, telecommunications, security, cleaning and other administrative services. Conduct necessary verification of suppliers’ business licenses, TIN, bank account details and invoice compliance. Maintain supplier and procurement records to ensure transparent purchasing, reasonable costs, complete supporting documents and effective control of duplicate payments, overdue payments and supplier performance risks.
4. Office Operations and Facility Management | 办公室运营及设施管理
负责办公室日常运营及设施管理，包括办公环境、行政资产、办公用品、会议室、访客接待、保洁、安保、网络通信、水电及备用保障设施等。建立固定资产及办公物资台账，组织定期盘点，协调处理停水、停电、网络中断及设施故障等问题，落实公司行政管理制度，保障办公室安全、有序运行。
Be responsible for daily office operations and facility management, including the working environment, administrative assets, office supplies, meeting rooms, visitor reception, cleaning, security, internet and telecommunications, utilities and backup facilities. Maintain fixed-asset and office-supply records, conduct regular inventories, and coordinate the resolution of water, electricity, internet and facility disruptions. Implement company administrative policies and ensure a safe and orderly workplace.
5. Employee Administrative and Business Travel Support | 员工行政及差旅支持
为中方及本地员工提供日常行政和后勤支持，包括机场接送、酒店及机票预订、当地交通、办公用品、住宿入住与退房、商务接待及其他行政需求。协助员工适应当地工作和生活环境，及时响应紧急事项，并根据公司制度做好申请、审批、费用控制及资料归档。
Provide daily administrative and logistics support to Chinese and local employees, including airport transfers, hotel and flight bookings, local transportation, office supplies, accommodation check-in and check-out, business reception and other administrative needs. Assist employees in adapting to the local working and living environment, respond promptly to emergencies, and complete applications, approvals, cost control and document filing in accordance with company policies.
6. External Coordination and Compliance Support | 外部协调与合规支持
根据公司业务需要，对接房东、物业、银行、保险公司、通信运营商、车辆管理机构及其他外部单位；协助办理车辆、办公室、住宿及行政运营相关手续。配合人力资源、财务和法务部门准备必要材料，跟进相关事项进度，确保行政工作符合埃塞俄比亚当地法规及公司内部要求。
Liaise with landlords, property managers, banks, insurance companies, telecommunications providers, vehicle authorities and other external parties as required. Assist with procedures relating to vehicles, offices, accommodation and administrative operations. Work with HR, Finance and Legal teams to prepare necessary documents and follow up on relevant matters, ensuring compliance with Ethiopian regulations and internal company requirements.
Job Requirements | 任职要求
1.本科及以上学历，行政管理、工商管理、供应链、财务或其他相关专业优先；
Bachelor’s degree or above in Administration, Business Management, Supply Chain, Finance or a related field is preferred.
2.具备2年以上行政、办公室运营、采购、车辆或后勤管理相关工作经验；有外资企业、中资企业或国际化工作环境经验者优先；
At least two years of relevant experience in administration, office operations, procurement, vehicle management or logistics. Experience in a multinational or Chinese-invested company is preferred.
3.熟悉埃塞俄比亚当地供应商资源、车辆管理、房屋租赁、采购、发票及行政事务办理流程者优先；
Familiarity with Ethiopian suppliers and local procedures relating to vehicle management, property leasing, procurement, invoicing and administrative affairs is preferred.
4.熟练使用Microsoft Office等办公软件，能够独立建立和维护车辆、资产、宿舍、供应商、采购及费用台账；
Proficient in Microsoft Office and capable of independently establishing and maintaining vehicle, asset, accommodation, supplier, procurement and expense records.
5.具备较强的询价比价、商务谈判、费用控制和供应商管理能力，能够识别采购及付款风险；
Strong capabilities in quotation comparison, commercial negotiation, cost control and supplier management, with the ability to identify procurement and payment risks.
6.具备良好的英语沟通及书面表达能力；能够熟练使用阿姆哈拉语者优先，具备中英文沟通能力者优先；
Good spoken and written English is required. Proficiency in Amharic is preferred, and Chinese-language capability will be considered an advantage.
7.具备良好的政府及外部机构沟通协调能力，能够独立处理突发行政和后勤问题；
Strong communication and coordination skills with government authorities and external organizations, with the ability to independently handle urgent administrative and logistics matters.
8.细心严谨、责任心强、诚信可靠，具备较强的执行力、服务意识和跨文化沟通能力；
Meticulous, responsible, reliable and honest, with strong execution, service awareness and cross-cultural communication skills.
9.能够适应多任务并行及一定工作压力；根据业务需要，可接受亚的斯亚贝巴以外地区的短期出差；
Able to manage multiple tasks and work under pressure. Willing to travel occasionally outside Addis Ababa when required.
10.乐于使用AI及数字化工具提升台账管理、数据分析、流程跟踪及日常工作效率。
Willing to use AI and digital tools to improve record management, data analysis, process tracking and overall work efficiency.
