Overview
Veterinary Practice Manager/Accountant Jobs in Indianapolis, IN at Avian and Exotic Animal Clinic
Job Summary
The Practice Manager/Accountant is responsible for overseeing the daily operations of
the clinic, ensuring that it runs smoothly and efficiently. This role involves managing
staff, the financial records and transactions of the clinic, client relations, and ensuring
high standards of veterinary care. The Practice Manager plays a critical role in the
success and growth of the clinic by maintaining an organized, compassionate, and
professional environment. The role will be a key member of the “Heads of House”
leadership team involved in strategic planning and all clinic wide decisions.
Key Responsibilities
Staff Management: Recruit, train, and supervise non-medical clinic staff. Conduct performance evaluations, provide feedback, and foster a positive work
environment.
Financial Management: Maintain accurate financial records, prepare and
analyze financial reports, and ensure compliance with relevant laws and
regulations. Play a crucial role in overseeing the financial health of the clinic,
enabling the delivery of high-quality veterinary services. Including:
Financial Record Keeping: Maintain and update financial records of the
clinic, including accounts receivable, accounts payable, payroll, and
general ledger entries.
Financial Reporting: Prepare monthly, quarterly, and annual financial
reports, including balance sheets, income statements, and cash flow
statements. Analyze financial data and provide insights to support
decision-making.
Budgeting and Forecasting: Assist in the development of the clinic’s
annual budget and financial forecasts. Monitor budget performance and
report any variances to clinic management.
Tax Compliance: Ensure timely and accurate filing of all tax returns and
compliance with local, state, and federal tax regulations. Stay updated on
changes in tax laws that may affect the clinic.
Audit Preparation: Prepare financial documents and records for internal
and external audits. Ensure compliance with established accounting
standards and policies.
Accounts Receivable and Payable: Manage billing processes, follow up
on overdue accounts, and ensure timely payment of invoices. Reconcile
bank statements and resolve discrepancies.
Payroll Management: Process payroll for clinic employees, ensuring
accurate calculation of wages, deductions, and benefits. Maintain payroll
records and handle payroll-related inquiries.
Financial Advice: Provide financial guidance and advice to clinic
management to support strategic planning and operational decisions.
Software Proficiency: Utilize accounting software and other financial
management tools to streamline processes and improve efficiency.
Ensure data integrity and security.
Client Relations: Ensure excellent customer service by addressing client
concerns and resolving issues. Maintain and enhance client satisfaction and
retention through effective communication and client education.
Operations Management: Develop and implement clinic policies and
procedures. Manage inventory, supplies, and equipment maintenance.
Marketing and Promotion: Develop and execute marketing plans to attract new
clients and retain existing ones. Manage the clinic’s online presence, including
website and social media.
Facility Management: Ensure the clinic is clean, organized, and safe. Coordinate maintenance and repairs as needed.
Qualifications
Education: Bachelor’s degree in business administration, veterinary technology,
or a related field preferred.
Experience: Minimum of 3-5 years of experience in a veterinary clinic or medical
practice management position.
Skills:
o Strong leadership skills.
o Strong understanding of accounting principles and practices.
o Software proficiency
o Excellent analytical and problem-solving skills.
o Strong attention to detail and accuracy.
o Effective communication and interpersonal skills.
o Ability to work independently and as part of a team.
o Strong organizational and time management skills.
Job Type: Full-time
Pay: $60,000.00 – $64,000.00 per year
Benefits:
401(k) matching
Continuing education credits
Dental insurance
Employee assistance program
Employee discount
Flexible schedule
Health insurance
Life insurance
Paid time off
Parental leave
Vision insurance
Ability to Commute:
Indianapolis, IN 46268 (Required)
Ability to Relocate:
Indianapolis, IN 46268: Relocate before starting work (Required)
Work Location: In person
Title: Veterinary Practice Manager/Accountant
Company: Avian and Exotic Animal Clinic
Location: Indianapolis, IN
