Overview
Office Assistant/Receptionist Jobs in Dyersburg, TN at Dyersburg-Dyer County Humane Society
Full Job Description
Job Overview
An Animal Shelter Office Assistant performs a variety of clerical and administrative tasks to support the shelter’s operations. This includes tasks such as receiving and processing payments, handling phone calls, managing records, entering payroll, and assisting the public. Additionally, they may be involved in tasks related to animal care, such as preparing documents for adoption or assisting with vaccinations. The Animal Shelter Office Assistant operates under the supervision of the Director.
Must pass a drug test to be hired.
RESPONSIBILITIES
Administrative Tasks
Answering phones, taking messages, and directing calls
Greeting and assisting visitors and potential adopters
Scheduling appointments (adoptions, surrenders, veterinary visits)
Maintaining accurate records of animals, adoptions, medical treatments, etc.
Data entry and filing (both digital and paper)
Managing records and updating pictures in Shelter Manager. Make sure every animal is in the correct kennel placement in Shelter Manager
Processing payments for donations and adoptions
Processing adoption applications and paperwork
Assisting with animal intake and adoption processes
Preparing paperwork for medical procedures
Prepare all data for Best Friends and send to them monthly
Keep up with how many adoptions and surrenders that we have for financial reports
Customer Service
Providing information about animals available for adoption
Explaining adoption procedures and fees
Responding to email and phone inquiries
Handling complaints or concerns professionally
Support to Shelter Staff
Assisting with intake and release paperwork
Coordinating volunteer or foster applications
Communicating between departments
Maintain all of the laundry from the kennel area
Financial and Inventory Support
Accepting payments and issuing receipts
Assisting with donation tracking
Ordering and managing office supplies
General Office Maintenance
Keeping the front office area tidy and organized
Restocking brochures, forms, and informational materials
Keep the front office smelling good so that people are welcomed by the entrance.
Job Type: Part-time
Pay: From $10.00 per hour
Expected hours: 20 per week
Schedule:
4 hour shift
Work Location: In person
Title: Office Assistant/Receptionist
Company: Dyersburg-Dyer County Humane Society
Location: Dyersburg, TN
Category:
