Overview
Office Administrative Assistant Jobs in Northbrook, IL at Vets Choice Radiology
Full Job Description
Job Title: Office Administrative Assistant
Location: Northbrook, IL (On-site)
Job Type: Full-Time (40 hours/week)
Pay: $17–$20/hour
Start Date: Immediately
About Us
We are a full-service teleradiology company staffed by Board-Certified Veterinary Radiologists and a highly experienced support team. Our mission is to provide outstanding service and support to veterinary hospitals across the country. We pride ourselves on a culture of reliability, professionalism, and a “go above and beyond” attitude. You’ll be joining a small, collaborative in-office team that plays a key role in supporting our broader remote workforce.
Position Overview
We are seeking a proactive, detail-oriented Office Administrative Assistant to support our team with a variety of tasks related to event logistics, office coordination, and client service. The ideal candidate is organized, reliable, and excited about taking ownership of small projects while contributing to the success of a growing company.
Key Responsibilities
Provide general administrative support to the Events, Finance, Marketing, Outreach, and Sales teams
Assist with swag inventory, shipments, and custom orders for clients
Handle shipping and receiving (FedEx, UPS, USPS)
Maintain organized records of orders, tracking, receipts, and deliveries
Manage incoming and outgoing mail distribution
Help coordinate tradeshow and event logistics
Book team dinner reservations and assist with travel-related arrangements
Support post-event reporting and documentation
Coordinate client meal deliveries
Run local office errands as needed
Take on additional tasks and responsibilities as they arise
Qualifications
Administrative experience preferred
Self-starter with the ability to manage multiple tasks
Strong communication and teamwork skills
Proficiency in Microsoft Outlook and Excel
Shipping/inventory platforms is a plus
Strong organizational skills with attention to detail
Experience with Salesforce is highly desirable
Must have reliable transportation and a valid driver’s license
Schedule
Full-time (40 hours/week)
Flexible hours between 8:00 AM – 5:00 PM CST
Monday through Friday schedule (occasional weekend hours may be required)
Benefits
Paid time off (PTO)
Paid holidays
Health insurance benefit
Supportive, team-oriented work environment
Opportunities for growth and advancement
Job Type: Full-time
Pay: $17.00 – $20.00 per hour
Expected hours: 40 per week
Benefits:
Employee discount
Health insurance
Paid time off
Schedule:
8 hour shift
Day shift
Weekends as needed
Work Location: In person
Title: Office Administrative Assistant
Company: Vets Choice Radiology
Location: Northbrook, IL
Category:
