Overview
HR Generalist – College of Veterinary Medicine Jobs in Urbana, IL at University of Illinois Urbana-Champaign
HR Generalist
College of Veterinary Medicine
Job Summary
Under administrative direction, perform highly specialized duties for assigned unit(s) related to the College of Veterinary Medicine Human Resource Service Center (HRSC) including processing HR and payroll-related transactions, resolving issues or processing questions from departmental or unit administration staff, as well as applying policies and regulations consistently and accurately for assigned units.
Duties & Responsibilities
Appointment Transaction Coordination, Processing and Daily Oversight
1. Provide functional daily oversight for assigned unit(s) in CVM.
2. Process and review appointment and payroll related transactions using various systems (JDXpert, Cornerstone, Banner, etc.).
3. Review and monitor HR transactions for adherence to college, university and governmental policies and approve to Campus HR units, resolving issues as they arise.
4. Complete the I-9 Employment Eligibility in Tracker I9 for new hires and re-verifications for foreign national employees, ensuring adherence to campus and federal policies/regulations.
5. Compose HR or payroll-related correspondence to employees, departments, and campus units, as needed.
6. Coordinate and track the hiring process for assigned unit, including new hire requests, fill vacancies, submit background check requests, request reclassifications, process appointment changes, request mid-year increases, and process retention offers. Provide guidance and assist with format and wording of job descriptions to describe duties accurately and succinctly. Advise on appropriate titles.
7. Split time in the office between the HR Service Center and the Veterinary Teaching Hospital to best serve customers.
Payroll and Leave
1. Approve of bi-weekly payroll via web-time as necessary. Responsible for reviewing accuracy and policy compliance of hours reported which include complex shift differentials and holidays for non-standard employees. Identify the need for pay adjustments and ANA’s and process accordingly.
2. Maintain and serve as a resource for the college’s leave tracking electronic system. Update PEALEAV as necessary, utilizing reports from the leave tracking tool.
3. Track employee FMLA usage, communicate to employees and supervisors regarding approvals, appropriate usage and exhaustion of leave benefits.
Policy and Contract Application
1. Understand and interpret applicable collective bargaining agreements related to employment policies and payroll.
2. Serve as liaison for workers’ compensation claims between Claims Management and the VTH.
3. May compose authoritative correspondence related to disciplinary memos, policy interpretation or general employee relations.
4. Serve as escalation point to HR Director for issues within assigned unit(s) related to labor and employee relations or performance issues to be addressed through the performance partnership program.
Other
1. Attend HR, ISSS and payroll training sessions as necessary. Attend HRSC and campus HR meetings regularly. Relay information which may be new to campus or university policy, or processing updates as appropriate.
2. Maintain employee files, electronic and paper formats, keeping information filed and up-to-date.
3. Function as support for other HRSC staff in regard to completion of tasks when necessary.
4. May participate in college committees as required and convey perspective from an HR standpoint to the college.
Additional Physical Demands
Persons allergic to animal dander, dust, pollen, hay, etc. may experience discomfort in this position.
The College of Veterinary Medicine Human Resource Service Center provides essential support to over 600 faculty and staff. The workload is busy, yet manageable, providing satisfaction to highly motivated, solution-focused employees.
Minimum Qualifications
Bachelor’s degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration, or a field closely related to the position. Two (2) years of work experience performing professional-level human resources duties.
Preferred Qualifications
Master’s degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position.
Experience performing professional-level human resources duties at the University of Illinois.
Knowledge, Skills and Abilities
Knowledge of University of Illinois employment transaction processing, HR policies, payroll and salary reconciliation and resolution skills.
Ability to be organized and possess excellent oversight, in addition to being detail-oriented, utilizing sound judgment to recognize and resolve exceptions and issues.
Ability to interpret and apply policies and regulations correctly and consistently, while recognizing exceptions and research policies as necessary.
A professional and courteous demeanor must be maintained
Effective communication skills within the HRSC group is essential to achieve the optimal level of customer service.
Appointment Information
This is a 100% full-time Civil Service 5020 – Human Resource Associate position, appointed on a 12-month basis. The expected start date is as soon as possible. The budgeted salary range for the position is $55,000 to $65,000. Final salary offered will be determined by a thorough assessment of available market data, internal salary equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. Sponsorship for work authorization is not available for this position.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.
Application Procedures & Deadline Information
Applications must be received by 6:00 pm (Central Time) on March 27, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Alex Drake, [email protected]. For questions regarding the application process, please contact 217-333-2137.
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The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing [email protected].
The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.
Requisition ID: 1029298
Job Category: Professional and Administrative
Apply at: https://jobs.illinois.edu
Title: HR Generalist – College of Veterinary Medicine
Company: University of Illinois Urbana-Champaign
Location: Urbana, IL
