Overview
Financial Administrator – Veterinary Clinic Jobs in Galveston, TX at The Animal Clinic of Galveston
Position Summary
We are seeking a detail-oriented and highly organized Financial Administrator to oversee key financial, human resources, insurance, and administrative functions of our busy veterinary practice. This role plays a critical part in ensuring accurate financial operations, compliance, and support for staff, providers, and leadership. Some responsibilities are shared with the office manager.
Key Responsibilities
Human Resources & Payroll – Collaborate with OM on some
- Process payroll and monitor overtime
- Set up and maintain employee Medical, Dental, and Vision insurance plans
- Administer Simple IRA program
- Review and adjust employee accounts
- Manage Workers’ Compensation claims and staff injury documentation
- Assist with annual Workers’ Compensation audit
Insurance Administration
- Review, renew, and maintain the following policies:
- Practice and veterinary insurance
- Workers’ Compensation insurance
- Facility, flood, and windstorm insurance
Accounting & Financial Management
- Reconcile monthly bank and credit card statements
- Monitor and manage bank accounts and credit cards
- Pay vendor bills and manage accounts payable
- Manage Accounts Receivable (AR) and collections
- File quarterly sales taxes
- Run monthly statements, AR reports, and period totals (monthly, quarterly, and year-end)
- Monitor petty cash
- Prepare and process bank deposits
- Adjust clinic accounts as needed
- Collaborate with CPA for annual tax filings and year-end reporting
Inventory Management – Collaborate with OM
- Oversee staff in review and adjust of annual price increases
- Oversee and coordinate end-off-year physical inventory counts
Technology & Equipment – Collaborate with OM
- Research equipment replacements or repairs
- Request and compare vendor quotes for technology and equipment needs
Facilities & Equipment Management – Collaborate with OM
- Renew building insurance annually
- Any large facility repair or improvement projects
- Research pricing for repairs and replacements
- Complete and submit city permits when required
Documentation & Reporting
- Prepare and maintain payroll and banking documentation
- Compile financial and operational documents for bi-annual meetings
- End of Year reporting and finances
Qualifications
- Proven experience in financial administration, accounting, or office management
- Strong knowledge of payroll, benefits administration, and basic accounting principles
- Experience working with insurance providers and compliance requirements
- High level of accuracy, organization, and attention to detail
- Ability to manage multiple priorities and deadlines
- Proficiency in accounting software and Microsoft Office (or similar platforms)
- Experience in a healthcare or veterinary environment preferred, but not required
Why Join Us
- Stable, well-established practice
- Collaborative and supportive work environment
- Opportunity to play a key role in practice operations and growthTop of Form
Job Type: Full-time
Pay: From $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Vision insurance
Education:
- High school or equivalent (Preferred)
Experience:
- QuickBooks: 2 years (Required)
Work Location: In person
Title: Financial Administrator – Veterinary Clinic
Company: The Animal Clinic of Galveston
Location: Galveston, TX
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