Overview
Administrative Assistant/Personal Assistant to President Jobs in Tucson, AZ at Scarritt Group
We are looking for an experienced Administrative Assistant/Personal Assistant to be the right hand person to the President.
The right person for this position shall be capable of wearing many hats. This individual will provide executive and personal support to the President. The Assistant must be discrete and have a “can do” attitude regarding all projects.
Responsibilities include:
- Provide high-level executive, administrative, and personal support to the president.
- Manage complex calendars, appointments, meetings, and daily priorities.
- Coordinate business and personal travel, including flights, hotels, transportation, and itineraries.
- Manage the president’s inbox, draft correspondence, and ensure timely follow-up on action items.
- Prepare meeting agendas, materials, notes, and assist with special projects and company initiatives.
- Anticipate president needs, resolve scheduling conflicts, and help prioritize competing demands.
- Process expense reports, reimbursements, and maintain organized records and documentation.
- Order and maintain office supplies, breakroom inventory, groceries, and other office essentials.
- Coordinate office events, employee engagement activities, catering, and logistics.
- Run business and personal errands, including purchasing supplies, client gifts, and meal pickups.
- Assist with personal administrative tasks, including appointments, home services, shopping, and property coordination.
- Coordinate pet-related responsibilities, including veterinary appointments, grooming, and maintaining pet supplies.
- Handle confidential information with professionalism, discretion, and sound judgment.
- Foster an organized, efficient, and welcoming office environment while supporting both business and personal operations.
Qualifications:
- The right person has a flexible schedule and is able to accommodate last minute requests and/or multiple changes to requests.
- 3+ years of executive assistant or high-level administrative experience.
- Ability to work under pressure.
- Must love animals (i.e. dogs, cats, birds, reptiles).
- Strong communications skills (i.e. written and oral).
- Proficient in MS Office programs ( Word, Excel, PowerPoint, Outlook).
- Degree preferred.
- Ability to maintain confidentiality and exercise sound judgment.
- Exceptional organizational and time management skills.
- Excellent multitasking and problem-solving skills.
- Self-motivated with the ability to anticipate needs and work independently.
- Professional demeanor with strong interpersonal skills.
Preferred Qualifications:
- Experience coordinating domestic and international travel.
- Event planning and office management experience.
- Ability to manage multiple priorities in a fast-paced environment.
- Compassionate, patient, and confident interacting with rescued and stray animals of varying temperaments.
- Ability to sit, stand, and walk throughout the workday.
- Occasionally lift and carry up to 25 pounds.
- Ability to travel locally for errands and business needs as required.
Work Environment:
This position is primarily office-based with frequent local travel for errands. Flexibility may be required to accommodate executive schedules and business priorities. The office is a pet-friendly environment, and the successful candidate should enjoy working alongside animals and be comfortable around rescued pets, reptiles, and stray animals.
Job Type: Full-time
Pay: From $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Tuition reimbursement
- Vision insurance
Experience:
- Executive administrative support: 3 years (Preferred)
Ability to Commute:
- Tucson, AZ 85704 (Required)
Work Location: In person
Title: Administrative Assistant/Personal Assistant to President
Company: Scarritt Group
Location: Tucson, AZ
Category:
