Overview
Administrative Assistant – Office of Academic Affairs Jobs in Brookville, NY at Long Island University
Job Type
Administrative
Salary Range
$45,000 – $50,000
Start Date
As soon as possible
FLSA Status
Non-Exempt
Application Deadline
Nov 26, 2026
Contact
Please complete online application
Job Description
This is a full-time position. The ideal candidate should be a self-motivated individual with solid work ethic who demonstrates certain competencies including:
- Problem solving
- Professionalism
- Adaptability
- Exceptional attention to details and accuracy
- Strong organizational skills with an ability to prioritize and manage multiple task
- Ability to maintain confidentiality and maintain discretion.
- Strong interpersonal skills and a commitment to fostering an inclusive environment
- Excellent verbal and written communication skills
- Technology experience and expertise, such as computers, spreadsheets, data management systems, presentations, and word processing software programs, with proficiency in Microsoft Office, Outlook, Adobe Acrobat, and Online Conference software programs. Familiarity with eValue preferred
- Proficiency in the use of spread sheets and databases, including Blackboard, Exam Soft, and People Soft
- Ability to work independently and collaboratively in a dynamic, fast-paced environment
- Willingness and ability to learn new, relevant technologies as they become available, such as those associated with artificial intelligence
Duties and Responsibilities
- Provide high-level, complex administrative support to ensure efficient, effective operation of the Office of Academic Affairs.
- Assist with coordination of activities of the team of staff within the Office of Academic Affairs
- Assist with data collection and management, such as those related to curriculum, student, faculty, and accreditation as they pertain to academic affairs responsibilities
- Organize and maintain a variety of records, databases, files, and other documents pertaining to the functions of the Office of Academic Affairs
- Provide current and accurate information in support of the daily activities of the Office of Academic Affairs
- Plan and coordinate logistical and administrative support for meetings, events, specialized activities, projects, and long-term initiatives
- Assist in resolving complex, highly sensitive, and confidential administrative matters, as requested
- Filter correspondence and compose responses on behalf of the Office of Academic Affairs, including thank you notes, memorandums, emails, etc.
- Answer phone calls and respond to non-routine information requests
- Work closely with students, other offices, staff, faculty, and departments to facilitate smooth operations and foster a collaborative environment, contributing to team objectives and morale
- Provide faculty members assistance with functions related to the Office of Academic Affairs, such as important software programs
- Oversee coordination of high impact events, such as those related to the office.
- Coordinate with university offices for quality, on-brand delivery of services, as needed, such as Academic Affairs, Students Affairs, HR, IT, Operations, and Marketing
- Ensure strict confidentiality is maintained on all matters
- Oversee and direct others
- Serve on College of Veterinary Medicine committees
Requirements:
- Bachelor’s degree or equivalent combination of education and experience
- Minimum of 3 years of administrative support experience, preferably in a college or university setting
- Project management experience preferred
- Previous supervisory experience preferred
- An employee in this position must complete all appropriate background checks at the time of hire
LIU is an equal opportunity employer. LIU is committed to extending equal opportunity in employment to all qualified candidates who can contribute to the diversity and excellence of our academic community. LIU encourages applications from all qualified individuals without regard to race, color, religion, genetic information, sexual orientation, gender and/or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, age, disability or any other basis protected by applicable local, state or federal laws. Hiring is contingent on eligibility to work in the United States.
Title: Administrative Assistant – Office of Academic Affairs
Company: Long Island University
Location: Brookville, NY
Category:
