Overview
Administrative Assistant Jobs in Fulton, MO at William Woods University
This position is responsible for oversight of office management procedures and operations assisting the Dean of Equestrian Studies with the day-to-day functioning of the College of Equestrian Studies, interacting with students, faculty, staff and visitors; receiving and responding to inquiries by phone and correspondence; typing and filing correspondence; scheduling meetings; compiling invoices for payment; training and supervising student workers, and assisting with other various duties as designated by the supervisor.
Essential Duties and Responsibilities:
SPECIFIC RESPONSIBILITIES:
Representative for School of Equestrian Studies, answering incoming calls on horse donations, horse sales, prospective students, upcoming events, and general horse and university information queries.
Process horse donations, leases and dispersals.
Maintain horse files including veterinary and farrier work, leases, current Coggins, etc.
Process purchase orders and maintain divisional budget standings.
Management of office equipment including copiers, fax, computers and printers, etc.
Maintaining inventory and ordering of supplies for division (including academic, office and equine).
Assist in supervision/training/scheduling 35-40 student workers.
Assist in supervision and scheduling of holiday break and summer workers.
General secretarial duties, including mailings such as donation packets, contracts specific to special events held at the facility and other requested correspondence.
Developing documents as requested, such as articulation agreements, surveys, student evaluation reports, etc.
Provide leadership in developing and improving office services and communication within the division.
Support division events such as on campus horse shows and clinics.
Contributes to the effort of the university by performing other duties as assigned.
ESSENTIAL JOB FUNCTIONS:
Ability to enter information and process reports from the Jenzabar system.
Ability to communicate effectively with faculty, staff, students and parents by phone and in person.
Ability to deal with the environment at the stables and animals.
Ability to competently handle horses is desireable.
Ability to climb up and down stairs numerous times throughout the day with or without carrying supplies, documents, etc.
Ability to read, write and speak the English language effectively.
Ability to sit and/or talk on phone for long periods of time.
Ability to draft correspondence as required.
Ability to comprehend written guidelines.
Ability to work in a fast paced and stressful work environment dealing with numerous interruptions.
Ability to travel occasionally by car.
Ability to use a computer system and to accurately input data into a system.
Above average mathematical and calculation skills and relevant software.
Possess word processing skills.
Ability to establish and maintain effective working relationships with staff, faculty, and students.
Position Requirements:
High school diploma or equivalent, minimum 2 years administrative assistant experience and familiarity with IBM, Microsoft Word, and Microsoft Excel required. Able to operate standard office equipment (computer, copier). Good interpersonal and organizational skills. Problem solving capabilities. Knowledge of horses and the horse industry required. Demonstrated ability to work independently as a team member. Experience in an academic or equine setting will be given priority.
Typical Physical Demands:
Ability to competently handle horses is desireable.
Ability to climb up and down stairs numerous times throughout the day with or without carrying supplies, documents, etc.
Ability to lift 50 pounds.
Ability to operate farm equipment including tractors is desireable.
Ability to drive a truck and two horse trailers and haul horses.
Ability to read, write and speak the English language effectively.
Ability to sit and/or talk on phone for long periods of time.
Work Schedule:
This is a non-exempt, 40-hour per week, 12-month position.
Title: Administrative Assistant
Company: William Woods University
Location: Fulton, MO
